Admission Policies

The school is open to all student-applicants who meet the minimum

requirements set by Basic Education Department.

• Preschool (Nursery and Kindergarten) applicants take an oral

        examination.

• Grades 1 to 10 new students are required to take the written entrance

        examination.

•  All transferees must have no failing final grades.

 

Admission Requirements

1. 2 photocopies of authenticated NSO Birth Certificate
2. Original of report card (Form 138)
3. Certificate of Good Moral Character
4. Original Copy of Form 137 for Grades 1 to 9 applicants
5. Certificate of ESC Grantee (Grades 8-10)

f.     For foreign students:

1. Alien Certificate of Registration (ACR)

2. Description of subjects taken from foreign school for evaluation

3. Certificate of eligibility for enrolment and evaluation from the Department of Education

4. Certified true copy of the student visa

5. Certification of enrolment in English Proficiency Program

 

ENROLMENT PROCEDURES

Step1. Proceed to the Registrar’s Office for:

1. admission interview
2. submission of enrolment requirements
3. fill-out the pre-enrolment form
4. printing of enrolment form
5. assessment of fees and charging of books

Step2. Proceed to the Guidance Office for initial interview

Step3. Proceed to the SSP Office for signing the BEHAVIORAL CONTRACT from the Discipline Officer

Step4. Proceed to the Cashier’s Office for the payment of fees.

 

TBA

• Medical and Dental for the physical check-up
• ID Application

 

SCHOLARSHIP GRANTS AND DISCOUNTS

1. Scholarship Grants for Elementary School Graduates

 

1. Grade school graduate who received the highest honors (Valedictorian) is

given a full scholarship (100%) on tuition fees in Grade 7.

 

1. Grade school graduate who received the second highest honors (Salutatorian)

is given a partial scholarship (50%) on tuition fees in Grade 7.

 

1. Grade school graduate who received the third highest honors (First Honorable)

is given a partial scholarship (25%) on tuition fees in Grade 7.

 

1. The registration, miscellaneous and other fees are to be paid for by the grantees upon

enrolment.

 

Scholarship Grants for ICA Academic Awardees

Top 3 students with the highest weighted average in each grade/year level from grades one to nine will be given a partial scholarship on tuition fees.

1. First Honors                    –             100%
2. Second Honors             –             50%
3. Third Honors                  –             25% 

Other Discount / Grants

 

Sibling Discounts on Tuition Fees

The School extends special privilege for siblings through tuition fee discounts. This is to encourage the parents to enroll more than one child in the School regardless of school year level. Students covered by the discount should remain enrolled for the whole school year. Thus, for a set of two or more children enrolled in grade school (including preschool) or high school, each of the children enjoys 5% discount on tuition fees.

 

FAPE – ESC ( Fund Assistance to Private Education – Education Service Contracting

This is awarded to any qualified Grade 7 students. The program beneficiaries of ESC are assured of the Government’s commitment to support their private education in private high schools for as long as they meet the requirements for regular promotion to each succeeding school years. The grant is a tuition fee subsidy and the grantee has to pay top-ups (the differential between the grant and the school’s actual tuition and other fees). The ESC grants shall cover the four years of secondary education from first year to fourth year, meaning they can start only at Grade 7 level. No new grants shall be awarded at higher grade/year levels. The grant is deemed renewed for the next school year if the student is promoted to the next grade/year level and enrolls in the same school.

The grant is deemed terminated for any of the following reasons:

1. If the student drops out for non-health reasons in the middle of the school year
2. If the student has not applied for an official leave and does not re- enroll the

following school year

1. If the student is retained at the same year level or otherwise not promoted to the next higher year level
2. If the student is suspended for more than 2 weeks or dismissed or expelled by the school for disciplinary violations; or
3. If the student transfers to a non-ESC participating school.

 

An individual contract (provided in the FAPE website) with the school will be signed by the parent/s to affirm the parent’s commitment to support the students’ completion of secondary education under the program.

 

Reference: DepEd Order No. 6 s. 2015

 

FEES AND PAYMENTS

All tuition and fees may be paid in the following schemes:

• Cash
• Semestral
• Quarterly
• Monthly

Payments should be made every 15th of each month. Thus, students who decide to withdraw after 31 will have to pay the full balance of the tuition fee and other fees.

 

POLICY ON REFUND

Section 66 on Student Admission of the Education Law and the Private

Schools (2002) states that:

 

“A student who transfers or otherwise withdraws, in writing, within two weeks after the beginning of classes and who has already paid the pertinent tuition and other school fees in full or for any length longer than one month may be charged 10% of the total amount due for the term if he withdraws within the first week of classes, or 20% if within the second week of classes, regardless of whether or not he has actually attended classes. The student may be charged all the school fees in full if he withdraws anytime after the second week of classes. However, if the transfer or withdrawal is due to a justifiable reason, the student shall be charged the pertinent fees only up to and including the last month of attendance.”

 

However, Immaculate Conception Academy adopts the following policies on refund:

 

1. Refunds on tuition and fees will be given only to those who paid their tuition and fees in cash basis, and according to the following schedule:
   1. A student may refund 90% of the total tuition and fees paid if he withdraws within one week after the opening of classes.
   2. He may refund 80% of the total tuition and fees paid if he withdraws within two weeks after the opening of classes.
   3. He may refund 70% of the total tuition and fees paid if he withdraws within three weeks after the opening of classes.
   4. He may refund 50% of the total tuition and fees paid if he withdraws within four weeks after the opening of classes.
   5.  No refund will be given to any student who withdraws after the fourth week of classes.

       

 

1. No refund on tuition and fees will be given to those who paid on installment basis.
2. Any student who decides to withdraw his enrolment or drop from classes on or before October 31 will be assessed of the tuition and fees due him up to the month the withdrawal is applied for and approved by the Principal or his representative.

 

DROPPING

Any student who wishes to withdraw his enrolment during the school year should:

1. Secure and fill out 6 copies of the Dropping Form from the Registrar Office.
2. Secure the signatures of all personnel concerned and submit the duly accomplished form to the Principal for proper dissemination.

Any student who has stopped attending his classes without a written notification to withdraw officially or fails to submit the withdrawal / dropping form to the Registrar Office will be given failing grades in all subjects due to excessive absences. Likewise, he will be required to pay all the tuition and other fees due him and may not be admitted for re-enrolment.

 

GENERAL ACADEMIC PROGRAMS AND POLICIES

 

1. Academics

1. Preschool
2. Grades 1 – 10

 

GRADING SYSTEM

1. ACADEMIC

 

The K to 12 Basic Education Program uses a standards and competency based grading system. All grades will be based on the weighted raw score of the learner’s summative assessments. The minimum grade need to pass a specific learning area is 60, which is transmuted to 75 in the report card. The lowest mark that can appear on the report is 60 for the Quarterly Grades and Final Grades

 

Weight of the Components for Grades 1 - 10

 

Components	English	Filipino	AP	EsP	Science	Math	MAPEH	TLE
Written Wok	30 %	30 %	30 %	30 %	40 %	40 %	20%	20%
Performance Task	50 %	50 %	50 %	50 %	40%	40%	60 %	60 %
Quarterly Assessment	20 %	20 %	20 %	20 %	20%	20%	20%	20%

 

                Reference: DepEd Order No. 8, s. 2015

 

GRADE COMPONENTS FOR ACADEMIC SUBJECTS

The grades for academic subjects have the following components: assignment project, recitation, quiz, test, and seatwork.

 

Assignment

An assignment is an activity that stimulates the minds of the students for the next lesson. It is done outside of the regular class meeting (usually at home) and may involve either a past, present or future lesson.

 

An assignment may be given as homework, enrichment exercises (maximum of10 items involving one concept), advanced reading, short research, check-up quiz, interview, one-page written output from journals, inferences or personal reflections, review guide, study guide, or outline. It may also include bringing of materials for the next class.

 

Assignments in any academic subject, except in Mathematics, should not be given more than three times a week.

 

Project/Performance Task

A project/performance task is an activity that requires a longer process and time table in order to come up with a significant output. It is either written, performed, seen, heard or tasted. It must be appealing to the high order thinking skills such as evaluation and synthesis.

 

A project/performance task may be done individually or as a group and must be done inside the classroom, except for investigatory projects and the like that are assigned to Grades 9 to 10 students. Hence, students are not allowed to bring home their projects for completion

Project/performance task done individually is graded according to standard criteria (rubric).

 

Recitation

                 Recitation involves any verbal or non-verbal activity done inside the classroom. This can be in a form of graded recitation, reporting, debate, oral presentation, or panel discussion. It facilitates the learning process and must appeal to higher thinking skills such as comprehension, analysis, synthesis and application.

 

Quiz, Test, Seatwork

These are given to evaluate the extent of students’ understanding of the lessons in a particular subject. They may be given as an essay or an objective-type test/quiz/examination. These forms of evaluation are usually given in written form, although in some cases, they may be given as a practical test.

 

A quiz, test or an examination differ from one another in terms of the number of points given at any time.

 

An examination is given at the end of each quarter and normally would have

at least 30 points. To prepare students when taking quizzes or tests, it is a department policy

that the maximum number of quizzes/tests a student must take during a day is three (3).

 

 

PROMOTION AND RETENTION POLICY

A final Grade of 75 or higher in all learning areas allows the student to be promoted to

the next grade level.

For Grades 1 to 3	Final Grade of at least 75 in all learning areas	Promoted to the next grade level
	Did Not Meet Expectations in not more than two learning areas	Must pass remedial classes for learning areas with failing mark to be promoted to the next grade level. Otherwise the learner is retained in the same grade level.
	Did Not Meet Expectations in three or more learning areas	Retained in the same grade level.
For Grades 4 to 10 Learners	Final Grade of at least 75 in all learning areas	Promoted to the next grade level
	Did Not Meet Expectations in not more than two learning areas	Must pass remedial classes for learning areas with failing mark to be promoted to the next grade level. Otherwise the learner is retained in the same grade level.
	Did Not Meet Expectations in three or more learning areas	Retained in the same grade level.
	Must pass all learning areas in the Elementary	Earn the Elementary Certificate Promoted to Junior High School
	Must pass all learning areas in the Junior High School	Earn the Junior High School Certificate Promoted to Senior High School
For Grades 11 to 12 Learners	Final Grade of at least 75 in all learning areas in a semester	Can proceed to the next semester
	Did not Meet Expectations in a prerequisite subject in learning area	Must pass remedial classes for failed competencies in the subject before being allowed to enroll in the higher – level subject
	Did not Meet Expectations in any subject or learning area at the end of the semester	Must pass remedial classes for failed competencies in the subjects or learning areas to be allowed to enroll in the next semester. Otherwise the learner must retake the subject failed.
	Must pass all subjects or learning areas in Senior High School	Earn the Senior High School Certificate

 

Reference: DepEd Order No. 8, s. 2015

 

CHANGE OF GRADES

No Faculty member shall change any grade after the Grading Sheets and Report Cards have been submitted to the Registrar. In case an error has been committed, the teacher must inform the Registrar and make the necessary correction. Evidences such as class records examination papers, etc. may be presented.

 

SELECTION OF HONORS

Any Kindergarten to Grade 10 student who meets the following criteria is entitled to

receive the With Honors award at the end of the quarter:

• Receives an overall average of 90 or better in academic subjects at the end of the quarter
• Has no grade lower than 85 in any subject during the quarter
• Has no grade lower than 85 in any subject during the quarter
• Has not received a grade lower than 85 in Conduct during the quarter
• Has not been subjected to any *disciplinary action

*Has a record of violation and given a corresponding sanction such as 2-day community service, suspension and subjected to Student Discipline Committee.